Notes of Guidance

 

​Additional notes to assist you when undertaking the DBS process.

 

Your original documentation

Photocopied documents are not acceptable.  Documentation should include proof of identity including photograph, date of birth and current address normally being a valid passport or UK driving licence or UK birth certificate (issued within 12 months of birth) and proof of address.  A list of acceptable documents can be found at https://www.gov.uk/disclosure-barring-service-check.

Identity Checks

The DBS recommends that wherever possible identity checks are conducted on a face to face basis.  Applicants therefore can either use the Post Office to verify their documents (information below), or bring their documents to Cardiff Metropolitan's ​​iZone (open between 10-4 Monday to Friday).

Post Office Identity Checking Service

The Post Office offers an Identity Checking Service at a cost of £5, for customers that need to have photocopies of identity documents certified as a true likeness of the original, eliminating the need to visit the Univeristy to prove identity.

How much does the DBS check cost?

The cost of your Enhanced Disclosure will be £50.50 which will need to be paid during the electronic process.  There will also be an additional cost of £5 for applicants who choose to use the Post Office to verify their documents.  

Please refer to to the online guidance information provided on the Sign In page, The Applicant - How To Get Started for further information in relation to payment.
 

Dos and Don'ts

To ensure your application can be submitted we have put some do's and dont's which you can follow when undertaking the process: 

Dos 

DO read the Applicant User Guide at the following page Sign In
DO ensure that you have a minimum of 3 identity documents.  To see a full list, visit the Disclosure and Barring Service Check page .
DO have a full address histoy for the last five years. 
DO have dates of any names changes.
DO know your mothers maiden name.
DO take as much time as needed.  The system allows users to undertake the process in their own time and return to the form as oftern as needed to complete the process.
DO have a method of payment available (Paypal or credit or debit card).   
DO make sure you keep your DBS certificate in a safe place as DBS do not issue replacements.     

Don’ts 
DON’T use documents to prove your identity that you do not have as originals, only origianal documents can be used to prove your identity at either the Post Office or Cardiff Met.
DON'T leave the process  too late so that it delays your enrolment at Cardiff Met.

Applicants Who Have Resided Overseas including the European Union

Any applicant who has resided in another country will be expected to provide a criminal check carried out by that country. The DBS cannot currently access overseas criminal records or other relevant information as part of its disclosure service. For information in relation to overseas procedures please refer to the Foreign and Commonwealth Office (FCO) at http://www.gov.uk/fco/ which lists the websites of all embassies and High Commissions where information on the current practices for applying can be found.

Applicants should endeavour to obtain the following (at the applicant’s cost):

  • A 'certificate of good conduct' (police records check) from the relevant authorities confirming that the applicant has no criminal record from their home country.
  • Obtain verification of the ‘certificate of good conduct' by the relevant Consulate for that country within the UK (at the applicant’s cost).

All documents obtained from abroad must be translated (at the applicant’s cost) from the relevant language into English. Applicants should contact the relevant foreign embassy for further information regarding the verification of documents.

In order to fulfil admission requirements overseas applicants who have never resided in the UK, will be required to undertake an enhanced DBS check once they have moved to the UK, and have a UK address due to the DBS being unable to undertake a check unless a UK address is provided.

Applicants who are Overseas but have resided in the UK

The University places the onus on applicants who have been resident in the UK for a limited period of time, to provide details of their criminal records history from their home country as well as undertaking a criminal records check for their time spent in the UK.

Applicants with a Criminal Conviction

Please note even though applicants with a criminal conviction may be given a place on a course this does not mean that students will be allowed on placements or have registration with relevant bodies. For those programmes where successful completion requires registration with the Health Profession or General Teaching Council students will need to apply to the body separately and at this point the case is reviewed and a decision made in relation to acceptance for registration.

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