About>Admissions Guide for Staff>RPL Guidance for Staff

RPL Guidance for Staff

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​RPL is the process by which education providers can recognise applicants' formal and/or informal learning for the purpose of awarding credit that can count towards the credit requirements of the programme of study. RPL supports lifelong learning and allows individuals to integrate education with work by recognising the value of the knowledge, skills and experience already gained. This may have been gained through formal education delivered by a variety of non-HE providers, through informal or non-formal training, or through life or work experience. The key aspect of all forms of RPL is that they can be evidenced.

There are limits on the amount of credit that can be awarded through RPL. These are related to the credit requirements of the award being undertaken. The volume of credits that can be awarded through RPL, and the volume that must be studied from the award are related to the level of the award being undertaken. Credit can only be applied against whole completed modules, partial completion cannot be considered. The Credit Table below details these credit volumes for a range of awards at varying levels. RPL can take the form of Credit Transfer, Recognition of Prior Certified Learning (RPCL) or Recognition of Prior Experiential Learning (RPEL). For information on Cardiff Met's RPL procedures and the associated regulations, please refer to the Academic Handbook. There is also information on our Applicant pages which can be accessed by clicking here.​

Applications for RPL can be made by applicants from various routes including UCAS, Self Service, or by internal transfer when the applicant is a current Cardiff Met student. For Credit Transfer and RPCL, the information is collated and completed online through a dedicated RPL SharePoint site which follows an automated approval process starting with Admissions. For RPEL there is a separate application form. This is because evidencing experiential learning requires more information, and a portfolio of evidence is required. We advise applicants to apply as early as possible so that any claims can be awarded at least three weeks prior to the start of the programme. If this is not possible then the application should be considered for the next intake. Due to the time demands involved with the development of the portfolio of evidence, early contact is key.

To view the relevant options available, please see the information below which provides more detailed information:

The Automated RPL Process

The consideration of RPL (Credit Transfer or RPCL only) is a process managed through the Admissions Dashboard. Consideration of RPEL will remain as a paper-based process via Admissions and the academic school.

Admissions will initiate the process when a potential student applies to the University. Once Admissions have collected the relevant information, as described under each relevant tab below, the details of the applicant will be entered onto the RPL tab within the Admissions Dashboard. The whole application, including the RPL information, will be sent to the Programme Director via Dashboard for assessment and this will trigger an email notification. The Programme Director will review the application and RPL information and enter a decision outcome. Once the Course Director has entered a decision for approval (or rejection) of the RPL, it will move on for a secondary approval by the DDLT. The application will then return to Admissions to wait for the applicant to enrol. After enrolment, the information will be sent to Registry (MIS) for them to update the student record with the relevant credits. Following this, Finance will be notified so that the fees will be amended, if required. 

Notes and guidance on how to use the RPL facility on Dashboard can be viewed here.

If you have any queries on this new system, please contact Admissions.

Credit Transfer

Credit Transfer involves the recognition of credit that has already been awarded by a Higher Education Provider (HEP). The applicant will already have these credits on entry, which have been assessed and awarded, and so the term Credit Transfer is used. A request for Credit Transfer is made via the application form submitted to the University either through UCAS or Self Service. Admissions will collect all evidence from the applicant and verify the credit awarded, which will then be forwarded to Programme Staff for consideration. Programme Staff must confirm the relevance and compatibility​ of the credit by completing the required information on the automated RPL process. Applicants may need to be invited for interview if further information is required.

Any guidance required concerning both the process and the qualifications can be referred to Admissions at RPLAdmissions@cardiffmet.ac.uk.

The decision will be processed by Admissions and Academic Registry (MIS) will be informed once the student enrols so that the credit can be recorded against the student record.

If the applicant is not satisfied with the outcome, they are entitled to make a complaint, firstly through Admissions, and then through the formal complaints process.​​

Information on previous qualifications accepted for Credit Transfer is maintained by Admissions, and can be reported on using BI.  If you require this information, please contact Admissions​.

The Credit Transfer Flow Chart can be accessed here.

Credit Transfer for ERASMUS

Cardiff Met Students going out to Placements and achieving recognised ECTS credits need to be dealt with in the same way as those applying for Credit Transfer, in that the Student System needs to be updated with their achievement.

On returning to their studies, students' would have received official confirmation of the ECTS credits awarded. The ERASMUS team within the International Office will collect all evidence from the student and verify the credit awarded, which will then be forwarded to Programme Staff for consideration. Programme Staff must confirm the relevance and compatibility​ of the credit and inform the ERASMUS team of the decision outcome by sending back the completed Credit Transfer Form.

Any guidance required concerning both the process and the qualifications can be referred to Rowena Walters at rawalters@cardiffmet.ac.uk.

The outcome will be sent on to Academic Registry (MIS) to record in the student system.

The Credit Transfer Flow Chart can be accessed here (currently being updated).

RPCL

A request for RPCL is made on the application form submitted to the University via UCAS or by Self Service. Admissions will collect and verify all evidence from the applicant and forward to Programme Staff for consideration. Programme Staff consider the relevance and compatibility of the credit and inform Admissions of the decision by completing the required information on SharePoint. Applicants may need to be invited for interview if further information is required.

Any guidance required concerning both the process and the qualifications can be referred to Admissions at RPLAdmissions@cardiffmet.ac.uk.

The decision will be processed by Admissions and Academic Registry (MIS) will be informed once the student has enrolled for the credit to be recorded in the student system.

If the applicant is not satisfied with the outcome, they are entitled to make a complaint, firstly through Admissions, and then through the formal complaints process.​​

The RPCL Flow Chart can be accessed here.

RPEL

All enquiries for recognition of Prior Experiential Learning are made via the online Expression of Interest Form which is then forwarded to the relevant School. If there appears to be a case for RPEL, the RPL Adviser within the School will advise the enquirer to complete the Application Form and return to RPLAdmissions@cardiffmet.ac.uk. Admissions will forward the completed form onto the RPL Adviser.

The RPL Adviser will make contact with the applicant in relation to the claim and advise concerning what is needed and required in the portfolio for credit to be awarded. This will involve referring them to the RPL Guidance and RPEL Portfolio template which applicants will populate. The RP​L Adviser will maintain contact with the applicant and advise them concerning the development of their portfolio and the required timescale, related to the required calendar entry point. 

RPEL for entry onto a Short Course

For applicants who wish to use experience to enrol onto a short course, the above process needs to be followed and the applicant will be enrolled on the appropriate course. The RPL Adviser within the School will inform Enrolment which course the applicant needs to be enrolled onto.

Once the short course is completed, the credit will be awarded at the final exam

RPEL Claims up to 60 credits

Where an applicant is advised that their RPEL will accumulate up to 60 credits, they are enrolled onto a short programme(s) to enable them to become a student and the credit to be agreed at a Cardiff Met virtual exam board. The RPL Adviser within the School will advise Enrolment if and when the applicant needs to be enrolled in the student system. The outcome from the examination board will be communicated to the applicant by the RPL Adviser.

If the RPEL awarded is to be used for entry onto a full programme at Cardiff Met, an application through the appropriate route e.g. UCAS for full-time undergraduate or Self Service for part-time/postgraduate, needs to be undertaken. The process of applying for a full programme can be undertaken whilst the RPEL process is being carried out, providing the claim is awarded before the start of the full programme. The exam board needs to be undertaken prior to the student enrolling.

Schools will be responsible for invoicing applicants for the fee of the RPEL process. A guide is available from CWBL on the administration process.

RPEL Claims of more than 60 credits

Where an applicant is advised that their RPEL will accumulate more than 60 credits following assessment of the portfolio, the RPEL form needs to be completed by the RPL Adviser. Once completed, the form needs to be returned to MIS, copying in Admissions.

If the applicant wishes to use the credit provisionally awarded to join a full programme at Cardiff Met, they will need to apply either via UCAS for an undergraduate full-time programme, or through Self Service for part-time and postgraduate. The provisional credit awarded needs to be confirmed before the start of the course in order for the applicant to be accepted. The applicant will be allowed to enrol so that the credit can be confirmed at a Cardiff Met virtual exam board, which needs to take place at least two weeks prior to the start of the course.

Please note that applicants applying to have RPEL recognised are also likely to have additional qualifications, which may fall into all of the RPL categories. If you have any questions concerning this, please contact Admissions for advice.

If the RPEL claim is undertaken through Cardiff Met, the outcome from the examination board needs to have been awarded at least three weeks before the start of the full programme start date.

The RPEL Flow Chart can be accessed here​.

Relevant School Contacts

A contact list of those responsible for RPL procedures within each School can be accessed below. You might find this useful if an assessment has been made and found not relevant so that it can be passed to another school where the subject is more relevant.

​School of Art & Design​Dr Bethan Gordon (bgordon@cardiffmet.ac.uk)
​School of Education and Social Policy​Cecilia Hannigan-Davies (​channigan-davies@cardiffmet.ac.uk)
​School of Sport & Health Sciences ​Dr Ian Mathieson - Health
(imathieson@cardiffmet.ac.uk)
​Dr Kathryn Thirlaway - Sport
(kthirlaway@cardiffmet.ac.uk​)
​School of Management

​Dr Kelvin Hughes (kmhughes@cardiffmet.ac.uk)

​School of TechnologiesJason Williams (JJWilliams@cardiffmet.ac.uk)

 

RPL Training Advice

General advice and guidance on all aspects of RPL will be supplied by both Admissions and CWBL. Training sessions will be provided by CWBL for RPCL and RPEL.

General contacts:
Admissions - RPLAdmissions@cardiffmet.ac.uk or Ext. 6010​
Centre for Work Based Learning (CWBL) - cwbl@cardiffmet.ac.uk or Ext. 5538

Credit Table

Credit Table in relation to the maximum amount of credit than can be awarded:

Qualification​Maximum Credit through RPL​Credit through Cardiff Metropolitan University Modules
​POSTGRADUATE ​ ​
​Master's Degree​120 credits*​60 credits at Level 7
​PG Diploma​60 credits​60 credits at Level 7
​PG Certificate​30 credits​30 credits at Level 7
UNDERGRADUATE ​ ​
​Honours Degree240 credits​​120 credits at Level 6
​Ordinary Degree​200 credits​100 credits, of these a minimum of 60 at Level 6
​Foundation Degree​120 credits​120 credits at Level 5
​Diploma HE​120 credits​120 credits at Level 5
​Certificate HE​60 credits​60 credits at Level 4
​Foundation Certificate​60 credits​60 credits at Level 3

*at least 90 credits with Cardiff Metropolitan University to gain a Merit or Distinction