To comply with current Health & Safety legislation, all Cardiff Met applicants beginning a healthcare-related programme (involving a clinical placement component), are required to participate in a mandatory Occupational Health assessment. Additionally, certain courses are also required to adhere to the Department of Health's immunisation and vaccination programme. Cardiff Met's Occupational Health provider is IMASS.
What does the Occupational Health assessment involve?
There are three stages to the process, as outlined below;
Occupational Health Questionnaire (OHQ)
You will be emailed by IMASS from mid-July, once your offer is Unconditional, requesting for you to register and complete your OHQ online. Be aware that you will have other conditions to meet, such as DBS and proof of qualifications, before we will be able to change your offer.
For 2018 entry, the deadline for completion of the OHQ and submission of supporting vaccination evidence is September 3rd to allow time for processing before the start of your course. There is no guarantee that questionnaires received after the deadline will be processed by the start of the course and may delay your enrolment.
The OHQ will provide a baseline assessment of your current health and specifically requires you to provide full details of all the vaccinations and inoculations that you have received from your GP since birth. We advise that you begin this process as soon as you are notified, to allow your GP enough time to generate this list. Please be aware that your current GP may not have full, up-to-date details of your vaccination/immunisation history since birth and you may therefore be required to also contact your previous GP's and school/s direct for evidence which may cause delays.
The information you provide will inform us which vaccinations/inoculations you require and whether you need to meet with an occupational health advisor on campus.
The OHQ is a core requirement of your offer and provides a baseline assessment of your health. Full completion is therefore required before you will be allowed to enrol.
Occupational Health Screening (OHS)
Once enrolled as a Cardiff Met student, and once you have arrived on campus, you may be asked to attend an initial
OHS appointment. The screening appointment is the initial health assessment that allows Cardiff Met's appointed occupational health advisor to declare you as 'Fit to Study' and to allow you to continue onto your course and onto clinical placements.
This involves a 20 minute appointment with our occupational health provider during the first week of your first term. At the appointment, our occupational health advisor will discuss the information you provided in your OHQ, in line with the requirements of the course, plus whether any adjustments or provision of any equipment/aids will be required. You may also discuss any health issues that are concerning you. If there are no health issues, the adviser will pass you as 'fit to study' to continue onto your course.
3) Vaccination & Immunisation Programme
In order to comply with the Department of Health's vaccination and immunisation programme and to ensure that students are safe to take part in clinical placement activity, you are required to have certain vaccinations. Where an NHS placement is part of the course, vaccinations are mandatory. Students joining BSc /DipHE / CertHE Complementary Healthcare (with Practitioner Status), though being advised of the need to have certain vaccinations, can choose to opt out of these but this will impact on their placement provision.
The occupational health advisor will look at the vaccination history you have provided in the OHQ and inform students of the mandatory vaccinations and immunisations that they are required to have.
Currently, the mandatory vaccinations include:
- MMR: Three vaccinations given approximately six weeks apart. You may have had these as a child.
- Hepatitis A (currently BSc Healthcare Science students only).
- Hepatitis B: Three vaccinations and a blood test. The second vaccination is given four weeks after the first. The third is given six months after the first. The blood test is carried out six weeks after the last vaccination.
- BCG: Vaccination against Tuberculosis. You may have had this as a child - you will have a scar on your arm. If you haven't had your BCG, you will need to attend a BCG clinic for a skin test and then a vaccination. The occupational health advisor will give you details of this. BCG appointments are time critical so you must attend both.
- Varicella (chickenpox). If you haven't had chickenpox, the occupational health advisor will need to perform a blood test to check for immunity and, if necessary, follow up with two vaccinations.
Please note: BSc Healthcare Science students may need additional vaccinations depending on their chosen degree pathway. Students entering year two of their studies will be advised on these requirements.
Each injection/procedure will be administered free of charge by our occupational health provider at both the initial appointment and at all subsequent appointments as required.
Details of your initial vaccination appointment will normally be provided directly during your Induction Week or via email to your Cardiff Met email address. Please make sure you check your emails regularly during your first week so you do not miss this information.
What information will the Occupational Health Questionnaire ask for?
You will be sent email notification directly from IMASS for registration and completion of the Occupational Health Questionnaire. A sample has been provided below, for guidance only, on the type of questions it will include. Please do not complete this form as it is only an example and will not be accepted as meeting this condition of your offer.
For a sample form explaining what information you will be required as proof of your previous inoculations, please click here.
What will happen to the information I provide?
Why is Cardiff Metropolitan University collecting this information?
The information collected in the Occupational Health Questionnaire and the Occupational Health Screening appointments will be used to comply with Health & Safety legislation to meet the University's legal duty of care to all its employees and students. The information enables our occupational health provider to determine if students are able to undertake a programme/placement by assessing the following requirements:
adjustments or provision of any equipment/aids required
any health issues that may be of concern
any required vaccination injections/procedures required
The information collected may be used as aggregate anonymous statistics to inform best practice.
Who will have access to my information?
The information that you provide to the occupational health provider via your OHQ and screening appointment will remain confidential between you and the occupational health provider. The assessment that the occupational health provider makes in relation to your ability to undertake the programme and associated placements, will be communicated to Cardiff Met. This information is retained by the occupational health provider for the duration of the programme at Cardiff Met.
Placement office staff will have access to your vaccination history/details to ensure that you have met relevant programme and placement occupational health requirements. Your vaccination status will be communicated to your programme director, academic placement co-ordinator as well as your placement provider as it may form part of their placement risk assessment process. Placement office staff will have access to your vaccination appointment schedule to check you are attending all appointments.
Only with an
individual's written consent can any personal medical information be made available to the University.
What happens to this information after I leave?
For students who enrol September 2017 forward, your vaccination records will be kept by our occupational health provider, IMASS, in accordance with their Data Protection Policy.
Frequently Asked Questions
Q Are there any costs involved?
If you attend all scheduled appointments, there is no fee payable by students.
However if you do not attend (DNA), or you re-arrange any appointments without appropriate notice, we reserve the right to recover any additional costs incurred in screening/vaccinating students who wish to remain on the programme but who fail to comply. Details of DNA fees will be communicated to you during Induction Week.
You may be charged a fee when requesting evidence from your GP. This cost is the responsibility of the applicant.
Q Where vaccinations are a programme requirement, do I need to arrange my own vaccinations prior to starting my course at the University in September 2018?
No, if you are missing specific vaccinations, these will be arranged with our occupational health provider.
Please note, we follow Department of Health vaccination requirements. However, there may also be additional vaccination requirements depending on your course. Please refer to the first section, as well as your specific course Induction and Enrolment Information provided.
Q I do not have evidence of my vaccinations, as I am waiting for my GP to send this to me. Should I wait until I have all documents before submitting the Occupational Health Questionnaire?
No, please ensure that the completed Occupational Health Questionnaire is submitted as soon as possible and no later than our deadline. However, please ensure that you submit your outstanding vaccination evidence as soon as you have it. Without evidence of your vaccinations, our occupational health provider will not be able to plan your vaccination schedule and any delays may impact on your attendance on clinical placement.
Q What are the implications of missing the deadline for return of my completed Occupational Health Questionnaire?
The return of a completed OHQ is a mandatory course requirement. If you are unable to return your completed OHQ by the deadline, this will delay your enrolment.
A late return means that our occupational health provider will not be able to guarantee processing of your form in time for your arrival on campus and your start date.
Normally occupational health screening appointments are arranged for the first week of term one and vaccination appointments will be the following week. If your OHQ is exceptionally late, we may not be able to offer you an appointment during this period, which may delay completion of your vaccination requirements and, ultimately, may mean that you are unable to go on clinical placement until your mandatory vaccinations have been administered.
Q What happens if I miss any of my booked appointments for my screening?
We ask all students to prioritise occupational health appointments, as there are deadlines which must be met to ensure compliance with our occupational health requirements. We would normally expect all students to be fully compliant by end of May of their first year of studies. However, for some programmes this may be slightly earlier due to NHS placement requirements.
We would remind all students that if they do not attend occupational health appointments, but wish to remain on the programme, they will be invoiced to recover DNA (Did Not Attend) fees.
If you repeatedly do not attend occupational health appointments, you won't be offered any more opportunities via the University's system, if you wish to remain on the programme and achieve a full vaccination profile in time for placement, you will have to make your own arrangements with your GP and submit evidence of vaccination / blood tests etc. for verification by our occupational health provider before placement allocation.
Q Do I need to keep a copy of my OHQ and related vaccination evidence?
Yes. We advise all students to keep a copy of all documentation as this is your information which you are responsible for maintaining.