Academic Registry>Examinations>Research Viva Voce
Research Viva Voce

Research Viva Voce

Please see below the Guidelines and Frequently Asked Questions regarding your Viva Voce.  Please direct any enquiries to


What forms do I need to submit for my initial thesis?

When you are ready to submit your thesis you will need a completed Thesis Submission Form and a fully signed Declaration Form. Please ensure your thesis meets the University's requirements for formatting as stated in the Academic Handbook.

What do I need to do to submit my thesis?

When you and the supervisory team are happy that you are ready to submit your thesis, you will need to contact Academic Registry. Please email your full name, thesis title, student number and the date you intend to submit on, to: (Please allow 5 working days from the date of your email to the date of submission)

Where do I bring my thesis?

On your intended submission date, please report to the iZone at the Llandaff campus with two temporary bound hard copies of your thesis (containing a signed declaration form) and an electronic copy via either a USB stick, a CD or it can be emailed to:  

What happens once I have submitted my thesis?

You will be given a receipt from Academic Registry as you submit your thesis.  Your thesis will be processed through Turnitin.  The Turnitin report is then submitted to the Chair of the Examination Board and could be forwarded to the Examiners along with your thesis.



When and how will I find out when my Viva Voce will be?

Normally the examiners will take up to six working weeks to complete their examination of the thesis and to prepare their preliminary report. Under normal circumstances your viva voce will be held as soon as possible after that. You will be contacted by email with the date of the viva voce and any other pertinent details as soon as it has been confirmed.

Can I bring my Supervisor with me?

A member of your supervisory team may attend your viva voce, but only with your approval. S/he will not contribute unless invited by the Chair of the Exam Board to comment on matters of factual accuracy about your candidature.

How long will the Viva Voce last?

The entire process will last approximately half a day.  The actual examination part usually lasts no longer than 2 hours.  A full agenda will be provided to you within the email confirming the date of the viva voce outlining the details for the day.

What does it mean if I have to make corrections or amendments?

The Examination Board may award you the degree, subject to some minor changes.  This could include correcting typographical errors or clarifying details.  These will be considered by either one or both of the examiners and this will also be confirmed on the day of the viva voce.

What do I do when I have made the modifications?

Students must submit the required changes made to the thesis, following the guidance within the Viva Voce outcome letter that you will have received.  When you are ready to submit your corrections, please send an electronic copy of your thesis that shows the changes and any accompanying documentation made, to:

Any corrections should not be sent to the examiner(s) directly.


When will I hear the outcome of the modifications?

You will be notified of your modifications outcome after the Examiner(s), Chair of the Examination Board and Chair of the University Research Degrees Committee have approved them.  You will receive a letter of completion when this has been done.

What do I need to do when I have been awarded the degree?

On receipt of your completion letter, you will be required to submit a final electronic copy of your fully approved thesis along with an E-Thesis Deposit Agreement Form.  You will also need to submit one hard copy of your final thesis in permanent binding, binding guidelines will be sent to you.

Where does my thesis get sent?

Your thesis will be stored electronically on Cardiff Metropolitan University DSpace repository.  The hard copy will be sent to the National Library of Wales in Aberystwyth.


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