Enquiries Concerning Convictions

Depending on the Programme you have applied for, please refer to the relevant information below for enquiries regarding Cardiff Metropolitan University's policies relating to criminal convictions:

 

Enquiries Concerning Convictions for DBS Programmes

​Please refer to Cardiff Metropolitan University's policy for DBS programmes below on dealing with enquiries concerning convictions for further information:

  • A conviction indicated on a DBS enhanced disclosure does not necessarily mean a ‘bar’ to study, training or teaching.

  • Only after a conditional offer, based on academic grounds, has been made will decisions based on any information on the DBS enhanced disclosure be taken.

  • Cardiff Metropolitan University has a specific policy and procedure to make a decision on suitability with a conviction.  This is a confidential process which is separate from application and interview for a place on the programme.  If successful at interview all offers of places are conditional upon Health, DBS and for ITET applicants, Fitness to Teach (FtT) checks.

  • A designated Safeguarding panel​ will consider each case after receipt of the DBS enhanced disclosure i.e. consideration cannot begin until such time as Cardiff Metropolitan University receives its copy of the Enhanced Disclosure.  Applicants may then be called for an additional interview to discuss aspects of suitability.  The panel will take into account all available information when making judgements.

  • Once a decision is made by the Safeguarding Panel the applicant will be informed by letter sent from the Admissions Unit.  If applicants are not happy with the outcome of the process reference will need to be made to Cardiff Metropolitan’s complaints procedure which can be accessed at www.cardiffmet.ac.uk/complaints.

  • No guidance can be given to applicants concerning the decision made by the DBS panel i.e. it cannot be prejudged, pre-empted or second guessed.

  • Although the panel may decide that the applicant is suitable to undertake the programme, applicants need to be aware that partners who offer work placements may apply their own criteria which may not concur with Cardiff Met's judgement regarding the placement.

  • Although applicants with a criminal conviction may be given a place their chosen programme, on completion of the programme they will subsequently need to register with either the General Teaching or Health and Care Professions Council.  The relevant Council will make its own decision regarding suitability for registration.  Likewise employers will also consider any disclosure on an applicant's DBS enhanced disclosure in line with their own policies when appointing staff.

For guidance and without prejudice applicants for teaching might wish to look at the General Teaching Council for Wales (GTCW) website which gives general guidance for registration with the GTCW -http://www.gtcw.org.uk/gtcw/.


For information on the Health Profession Council, please refer to http://www.hpc-uk.org/.

Enquiries Concerning Convictions for Non DBS Programmes

​Please refer to Cardiff Metropolitan University's policy for Non DBS programmes below on dealing with enquiries concerning convictions for further information:

  • A conviction indicated on your application does not necessarily mean a ‘bar’ to study.

  • On receipt of your application should a conviction be declared, you will be asked to provide information on any relevant unspent convictions by completing a proforma and returning this within 14 days of receipt.

  • When all relevant information has been collected, it will be reviewed by the Head of Admissions and Enrolment who will undertake a risk assessment, and take advice from the Dean of Students.  If deemed necessary, a meeting will be arranged with you to obtain additional information.

  • When undertaking a risk assessment, the seriousness of the offence will be considered, along with any other relevant information offered by you about the circumstances which led to the offence and whether the offence would debar you from employment opportunities associated with the programme.  The length of time since the offence will be considered as well as whether or not a re-offence has occurred.

  • Once a decision is made by the Head of Admissions and Enrolment and the Dean of Students, written confirmation will be sent to you in relation to the decision to either offer or make you unsuccessful.

  • Notification of the outcome will be communicated to you within 14 days after all information is received.  Should the process take longer than 14 days, you will be notified of the extra time required.

  • Although the panel may decide that the applicant is suitable to undertake the programme, applicants need to be aware that partners who offer work placements may apply their own criteria which may not concur with Cardiff Met's judgement.

  • If applicants are not happy with the outcome of the process reference will need to be made to Cardiff Metropolitan’s complaints procedure which can be accessed at www.cardiffmet.ac.uk/complaints.