Study>Advice for Applicants>Disclosure & Barring Service Checks

Disclosure & Barring Service (DBS) Checks

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​​​An introduction to criminal records checks at Cardiff Metropolitan University 

As you will appreciate, there is a need to be particularly careful about the character and background of anyone whose work or training will bring them into contact with the vulnerable. Cardiff Metropolitan University offers a number of courses, during which, students will spend a considerable amount of time working with children or vulnerable people. As a result, applicants who receive an offer for one of these programmes (and intend to take up the place) are required to undergo a criminal records check prior to the start of their programme.


The Disclosure and Barring Service processes requests and issues criminal record and barring checks for England, Wales, the Channel Islands and the Isle of Man.  For more information on the DBS please refer to http://www.homeoffice.gov.uk/dbs, and read the information provided below for you:​​

Do I need to do a criminal records check?

If your course involves you coming into contact with children and young or vulnerable people, you will be asked to carry out a criminal records check.

Applicants who will be studying in the areas of Education, Healthcare Science, Housing, Complementary Healthcare, Dietetics, Podiatry, Social Work, Forensic Psychology and Speech & Language Therapy will be asked to do a check as standard.

It is possible that students studying in other areas will also be asked to carry out a criminal records check as part of their course but you do not need to carry one out unless asked.

Previous or current Cardiff Met students, who have undertaken a DBS c​heck through Cardiff Met for a previous course, will need to contact Admissions at askadmissions@cardiffmet.ac.uk ​ to confirm if a new check is required.

If you are a current enrolled student and wish to undertake a placement or dissertation, which involves working with children or vulnerable adults, as part of your course, you may require a DBS Check.  Please refer to the Non-standard request for a DBS Check form which needs to be completed and returned to Admissions to askadmissions@cardiffmet.ac.uk,  to determine the level of check required .  Alternatively, you are welcome to bring the form to Cardiff Met i-zones which are based in the main reception of either campus.   Please note: this form is not relevant for applicants who are yet to enrol and begin their course.

How does Cardiff Metropolitan University carry out its criminal records checks?

Cardiff Metropolitan University uses the Disclosure and Barring Service (DBS) to carry out its criminal records checks so that it can be informed of any relevant convictions, i.e. those convictions for offences against the person, whether of a violent or sexual nature and convictions for offences involving unlawfully supplying controlled drugs or substances where the conviction concerns commercial drug dealing or trafficking.

Applicants who receive an offer, and who reply Firm, are sent instructions on how to undertake and complete an electronic DBS check through GBG Online Disclosures.

Having a conviction will not automatically exclude you from becoming a student at Cardiff Met, but additional information will be required to undertake procedures to make a decision on an applicants suitability for their chosen course.


Criminal records checks for applicants who have resided outside of the UK

Applicants who have resided in another country for more than 12 months in the last 10 years as an adult (18+) will be expected to provide a criminal check carried out by that country. The DBS cannot currently access overseas criminal records or other relevant information as part of its disclosure service. For information in relation to overseas procedures please refer to the Foreign and Commonwealth Office (FCO) at http://www.gov.uk/fco/ which lists the websites of all embassies and High Commissions where information on the current practices for applying can be found.

Please also refer to the Criminal records check for overseas applicants for further guidance on how to obtain the required certificate or letter of authority.

Applicants should endeavour to obtain the following (at the applicant’s cost):

  • A 'certificate of good conduct' (police records check) from the relevant authorities confirming that the applicant has no criminal record from their home country.
  • Obtain verification of the ‘certificate of good conduct' by the relevant Consulate for that country within the UK (at the applicant’s cost).

All documents obtained from abroad must be translated (at the applicant’s cost) from the relevant language into English. Applicants should contact the relevant foreign embassy for further information regarding the verification of documents.

In order to fulfil admission requirements overseas (including EU) applicants who have never resided in the UK, will be required to undertake an enhanced DBS check once they have moved to the UK, and have a UK address due to the DBS being unable to undertake a check unless a UK address is provided.

Applicants who are Overseas but have resided in the UK

The University places the onus on applicants who have been resident in the UK for a limited period of time, to provide details of their criminal records history from their home country as well as undertaking a criminal records check for their time spent in the UK.

Do I need to undertake a DBS check if I have lived or worked abroad?

If you have resided in another country for work or holiday purposes for a period of more than 12 months in the last 10 years as an adult (18+), you would be expected to undertake a police check in the country in which you have resided.

For those residing in the UK, an Enhanced DBS check is required, and for those who reside outside the UK, please refer to the Foreign and Commonwealth Office (FCO) at http://www.gov.uk/fco/ which lists the websites of all embassies and High Commissions where information on the current practices for police checks can be found.

Please also refer to the Criminal records check for overseas applicants for further guidance on how to obtain the required certificate or letter of authority.
 
Additional information can be found in the drop down heading Criminal record check for applicants who originate from outside of the UK above.

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