How to Apply

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Please select from the series of ​drop-down menus below to familiarise yoursel​f with how to submit an application for an KA1: International Credit Mobility Exchange.

Application Procedure

Please carefully read the Who Can Apply and Grants section to find out:​

  • Are you eligible for the KA1: International Credit Mobility programme?
  • Which types and level of mobility are available to you?

The application procedure for outgoing from Cardiff Met to Partner Institutions and incoming students and staff from Partner HEI's to Cardiff Met is detailed below:

Outgoing Students and Staff from Cardiff Met

Step 1: Please review the Partner Countries​ section and choose an international destination from the countries listed under any of the currently running projects. The list of partner countries per project is definitive.

Step 2: Review the list of partner universities listed under each partner country per project. Select the host university you are interested in and review their website and make contact with them if necessary for the course/ unit you wish to mobilise for. The list of partner institutions per project is definitive.

Step 3: Check the Latest Application Submission Dates drop-down on this page to review the Latest Application Submission Dates set for applications to your host university of choice.

Step 4: Collect all documents (see section Selection Documents drop-down on this page) that need to be submitted along with the application. Be sure to check the Partner Information Sheets on the Partner Countries page to see if the host university has any further specific application/ admission requirements. *Please note that documents that are not in English must be accompanied with certified translated copies*

Step 5: Download and fill out the application form electronically or by hand in black ink using BLOCK CAPITALS, print, sign, scan and attach all of the necessary documents, and submit your application by email (int.erasmusplus@cardiffmet.ac.uk) to the Project Contact Person at Cardiff Met. Please note, we ONLY accept applications sent to us via email. No postal applications or applications handed in person will be accepted.

Step 6: Upon submission, your application will pass through an Eligibility Check conducted by Cardiff Met as your home (sending) university to see if it satisfies the eligibility criteria (language, mandatory documents etc.). After passing this check, Cardiff Met will then forward the application to the host (receiving) university for the Assessment of Academic Quality Stage (see section Selection Criteria drop-down on this page).

Step 7: Cardiff Met, as the co-ordinating institution will make the final selection of the KA1: International Credit Mobility grantees in line with the host institution's academic assessment, the distribution of grants, as well as the cross-cutting requirements of equal opportunities, gender-balance and real participation of socio-economically disadvantaged people. Applications will be processed upon receipt and once allocation has been completed and funding exhausted, remaining eligible applications will be placed on a reserve list which will be used to replace any potential drop-outs. Grants will be allocated on a first come first serve basis provided they satisfy the basic eligibility criteria and clear the academic assessment phase.

Step 8: Cardiff Met, as the co-ordinating institution, will inform the host institutions of the final grant allocations per intake, and will issue Nomination Letters via email to the successful candidates. The candidates must accept or reject the offer within 7 days.

Step 9: Accepted scholars will have to sign a mobility Grant Agreement specifying all rights and obligations related to the grant. Then the host university will start the admission procedures for their future students and send the scholars an Invitation Letter for starting the visa application process.

Step 10: When the selection and admission process has finished, unselected applicants and candidates included in the reserve list, if any, will be notified about the final result. Rejected applicants will be given the right to request feedback on their application by emailing the project coordinators on int.erasmusplus@cardiffmet.ac.uk within 7 days of notification of outcome of application.

 

Incoming Students and Staff to Cardiff Met

Step 1: Please review list of partner universities listed under each partner country under the Partner Countries section to check if your home HEI is a partner in the currently running projects. The list of partner institutions per project is definitive and you can only apply for an exchange if your institution is a partner under an active Erasmus+ International Credit Mobility Project with cardiff Met.

Step 2: Review Cardiff Met's website and make contact with the Project Contact Person if necessary for the course/ unit you wish to mobilise for.

Step 3: Check the Latest Application Submission Dates drop-down on this page to review the Latest Application Submission Dates set for applications to Cardiff Met.

Step 4: Collect all documents (see section Selection Documents drop-down on this page) that need to be submitted along with the application. Be sure to check the Partner Information Sheet for Cardiff Met on the Partner Countries page to check for any further specific application/ admission requirements. *Please note that documents that are not in English must be accompanied with certified translated copies*

Step 5: Download and fill out the application form electronically or by hand in black ink using BLOCK CAPITALS, scan and attach all of the necessary documents, and submit your application by email to the Project Contact Person at your home university (email ID's can be found on the Partner Countries page). Please note, we ONLY accept applications sent to us via email. No postal applications or applications handed in person will be accepted.

Step 6: Upon submission, your application will pass through an Eligibility Check conducted by your home university to see if it satisfies the eligibility criteria (language, mandatory documents etc.). After passing this check, your home institution will then forward the application to Cardiff Met for the Assessment of Academic Quality Stage (see section Selection Criteria drop-down on this page).

Step 7: Cardiff Met, as the co-ordinating institution will make the final selection of the KA1: International Credit Mobility grantees in line with the academic assessment, the distribution of grants, as well as the cross-cutting requirements of equal opportunities, gender-balance and real participation of socio-economically disadvantaged people. Applications will be processed upon receipt and once allocation has been completed and funding exhausted, remaining eligible applications will be placed on a reserve list which will be used to replace any potential drop-outs. The grant will be allocated on a first come first serve basis provided they satisfy the basic eligibility criteria and clear the academic assessment phase.

Step 8: Cardiff Met, as the co-ordinating institution, will inform the home institutions of the final grant allocations per intake, and will issue Nomination Letters via email to the successful candidates. The candidates must accept or reject the offer within 7 days.

Step 9: Accepted scholars will have to sign a mobility Grant Agreement specifying all rights and obligations related to the grant. Then Cardiff Met will start the admission procedures for its future students and send the grantees an Invitation Letter for starting the visa application process.

Step 10: When the selection and admission process has finished, unselected applicants and candidates included in the reserve list, if any, will be notified about the final result. Rejected applicants will be given the right to request feedback on their application by emailing the project coordinators on int.erasmusplus@cardiffmet.ac.uk within 7 days of notification of outcome of application.

 

 

Application Form

There are four key steps to applying for an Erasmus+ International Exchange Mobility:

1.       Select the relevant application form from the below options :

2. Fill in the required information and details of the programme of study you wish to apply to. Complete all sections of the form in full (failure to do so may lead to a delay in assessment). The application form can be completed electronically but must be printed, signed and scanned once completed.

3. Attach the completed and signed application form along with all of the required documents in an email.

4. Submit your application by sending the email to the Project Contact Person at your home HEI!


In order to assist you with the above stages of application, we have created a guidance document for all potential applicants to follow during the application process. Please click on the relevant document below to download the same.


Selection Criteria

The Eligibility Check of all applications will be carried out by the home (sending) universities and the Assessment of Academic Quality will be carried out by the host (receiving) universities based on the grading scheme below. The score obtained will be the basis for the distribution of grants.

Grants will be awarded based on the total score obtained. A proportion of grants will be distributed taking into account the cross-cutting requirements of equal opportunities, gender-balance and real participation of disadvantaged people.​

Undergraduate & Masters Points
Motivation3
Academic Merit (transcript, recommendation, Learning Agreement, Academic Suitability)5
Language2
FINAL GRADE 10

 


 

Staff Points
Motivation3
Academic Merit/ Experience (CV, qualifications, Academic Suitability/ Work Experience) 5
Recommendation Letter1
Language2
Mobility Agreement (outlining objectives)4
FINAL GRADE 15

 

*Candidates in a disabled, vulnerable and/or socio-economically disadvantaged category are to be given an extra point subject to providing satisfactory evidence of their circumstances.
 

​Selection Documents

Depending on which Mobility Level you are applying to, the necessary documents that you must submit with your application will vary. To ensure that you submit a strong and complete application the following information will assist you to ensure that you submit the correct documents.

 

Undergradu​ate:
1. Complete, signed application form
2. Motivation Letter in support of your application
3. T​ranscript (must evidence minimum one year successful completion at UG level)
4. Learning Agreement signed by relevant signatories in applicable sections
5. Copy of Passport or National ID
6. Official proof of Language certificate as per host (receiving) university entry requirements (for incoming students to Cardiff Met, the requirement is an official IELTS certificate meeting the University's entry requirements)
7. Fulfil host (receiving) university entry requirements (including course specific entry requirements if applicable)
8. 1 x Recommendation Letter
9. Certified translations of certificates and transcripts that are not originally in English



Master:​​
1. Complete, signed application form
2. Motivation Letter in support of your application
3. Official Bachelor degree certificate and transcript
4. Learning Agreement signed by relevant signatories in applicable sections
5. Copy of Passport or National ID
6. Official proof of Language certificate as per host (receiving) university entry requirements (for incoming students to Cardiff Met, the requirement is an official IELTS certificate meeting the University's entry requirements)
7. Fulfil host (receiving) university entry requirements (including course specific entry requirements if applicable)
8. 1 x Recommendation Letters
9. Certified translations of certificates and transcripts that are not originally in English


 

​Staff:​​
1. Complete signed application form
2. Staff Mobility Agreement (Teaching/Training) signed by relevant signatories in applicable sections
3. Motivation Letter in support of your application
4. CV
5. Copy of Passport or National ID
​​6. Proof of Language certificate
​71 x Recommendation letter
​8. Teaching staff: academic record, list of publications, academic experience
​9. Training staff: description of work experience


All the above listed documents are mandatory for your application to be considered. Failure to submit the complete list of documents may lead to the application being made ineligible.

Besides the above listed project documents, you must ensure you submit any course/host (receiving) institution specific documents with your application as well. Please check the partner information sheets on the partner tab or contact the host university directly for further information on this.

Please ensure your application is accompanied by certified translations of certificates that are not originally in English.

​Document Templates:

Learning Agreement - Guidelines​ 

Learning Agreement - For Undergraduate and Master Applicants

Mobility Agreement - For Staff Applicants (Teaching) 

Mobility Agreement - For Staff Applicants (Training) 

 

​Latest Application Submission Dates

For students, Latest Application Submission Dates vary from one host university to the other but generally fall between April – May for courses starting in September/October and September – October for courses starting in January/February the following year.

A single 24 month project will normally be broken down into three intakes such as in the below example for the 2015-2017 project:

Intake Latest Application Submission Dates
January/ February 2016 (second/ spring term)September – October 2015
September – October 2016 (first/ winter term)April – May 2016
January/ February 2017 (second/ spring term)September – October 2016


Please email the coordinator at Cardiff Met to confirm the latest application submission date for the host institution of your choice.​

Staff​ can apply and mobilise at any time ​within the overall duration of the project as long as they complete their exchange and return to the home country/institution prior to the end date of the project. The mobility start and end dates are to be agreed between the member of staff and the relevant departments at both the home and host universities. They are not explicitly restricted to terms/semester dates/intakes however some teaching mobilities will need to take these into consideration depending on their planned mobility activities.

As applications will be reviewed on rolling basis, and mobilities allocated first come first serve (provided they pass the eligibility checks and academic assessment to a satisfactory standard), we advise and encourage all prospective students and staff to apply as early in the call as possible.
 

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