How to Apply

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Please select from the series of drop-down menus below to familiarise yourself with how to submit an application for an Erasmus+ International Credit Mobility (ICM) Exchange.

Application Procedure

Please carefully read the Who Can Apply and Grants section to find out:​

  • Are you eligible for the Erasmus+ International Credit Mobility programme?
  • Which types and level of mobility are available to you?

The application procedure for outgoing student and staff from Cardiff Met to Partner Institutions and incoming students and staff from Partner HEI's to Cardiff Met is detailed below:

Outgoing Students and Staff from Cardiff Met

Step 1: Please review the Partner Countries  section and choose an international destination from the countries listed under any of the currently running projects. The list of partner countries per project is definitive.

Step 2: Review the list of partner universities listed under each partner country per project. The list of partner institutions per project is definitive. The courses available at partner universities will be advertised on the online database. If you have any queries, please contact the Erasmus+ ICM coordinator at int.erasmusplus@cardiffmet.ac.uk

Step 3: Check this website or the online database for the Call for Applications deadline.

Step 4: Collect all documents that need to be uploaded in the online application (listed in the Documents section below). *Please note that documents that are not in English, or the language of the host university, must be accompanied with certified translated copies*

Step 5:   Register on the online database (https://www.extraback.net/EICMand fill out the online application form. Upload all of the necessary documents, save and submit your application. Applications submitted by email, post or in person will not be accepted.

Step 6: After the deadline, applications will pass through an Eligibility Check conducted by Cardiff Met as home university to see if it satisfies the eligibility criteria and has all mandatory documents. After passing this check, Cardiff Met will then pass the application to the host university for the Assessment of Academic Quality Stage.

Step 7:  The graded applications will then be passed to the Selection Committee. The Selection Committee will meet and will make the final selection in line with the criteria of academic merit and consideration of equal opportunities, gender-balance and socio-economically disadvantaged candidates.

Step 8: Cardiff Met as the co-ordinating institution will issue Nomination Letters via email to the successful candidates. The candidates must accept or reject the offer within 7 days.

Step 9: Accepted scholars will have to sign a mobility Grant Agreement specifying all rights and obligations related to the grant. Then the host university will start the admission procedures for their future students and send the scholars an Invitation Letter for starting the visa application process (if applicable).

Step 10: When the selection and admission process has finished, unsuccessful applicants and those included in the reserve list will be notified of the final result. Rejected applicants will be given the right to request feedback on their application by emailing the project coordinators on int.erasmusplus@cardiffmet.ac.uk within 7 days of notification of outcome of application.

Please note that all outgoing student mobilities are subject to approval from the academic school.  All outgoing staff mobilities are subject to approval through the Overseas Travel process. 

Incoming Students and Staff to Cardiff Met

Step 1: Please review list of partner universities listed under each partner country under the Partner Countries section to check if your home HEI is a partner in the currently running projects. The list of partner institutions per project is definitive and you can only apply for an exchange if your institution is a partner under an active Erasmus+ International Credit Mobility Project with Cardiff Met.

Step 2: The courses available at Cardiff Met for application will be advertised on the online database. If you have any queries, please contact the Erasmus+ ICM coordinator at int.erasmusplus@cardiffmet.ac.uk

Step 3: Check this website or the online database for the Call for Applications deadline.

Step 4: Collect all documents that need to be uploaded in the online application (listed in the Documents section below). *Please note that documents that are not in English, or the language of the host university, must be accompanied with certified translated copies*

Step 5: Register on the online database (https://www.extraback.net/EICM) and fill out the online application form. Upload all of the necessary documents, save and submit your application. Applications submitted by email, post or in person will not be accepted.

Step 6: After the deadline, applications will pass through an Eligibility Check conducted by the relevant home university to see if it satisfies the eligibility criteria (language, mandatory documents etc.). After passing this check, Cardiff Met, as the host University, will then review the applications as part of the Assessment of Academic Quality Stage.

Step 7: The graded applications will then be passed to the Selection Committee. The Selection Committee will meet and will make the final selection in line with the criteria of academic merit and consideration of equal opportunities, gender-balance and socio-economically disadvantaged candidates.

Step 8: Cardiff Met as the co-ordinating institution will issue Nomination Letters via email to the successful candidates. The candidates must accept or reject the offer within 7 days.

Step 9: Accepted scholars will have to sign a mobility Grant Agreement specifying all rights and obligations related to the grant. Then the host university will start the admission procedures for their future students and send the scholars an Invitation Letter for starting the visa application process (if applicable).

Step 10: When the selection and admission process has finished, unsuccessful applicants and those included in the reserve list will be notified of the final result. Rejected applicants will be given the right to request feedback on their application by emailing the project coordinators on int.erasmusplus@cardiffmet.ac.uk within 7 days of notification of outcome of application.

Please note that all incoming student mobilities are subject to approval from the home institution. 

Online Application

There are four key steps to applying for an Erasmus+ International grant via the online database: 

https://www.extraback.net/EICM

1.  Create an Applicant Login (You are only allowed to register ONCE. If you register and apply from several accounts this will lead to disqualification).

2.  Enter your Basic Information and select the type of mobility you wish to apply to

3.  Upload all of the required documents.

4.  Save and submit your application! 

​Selection Documents

In addition to entering your information on the online form, there are supporting documents which you will need to upload. These will depend according to the type of grant you are applying for.  

Please check the following lists to ensure that you upload the correct documents. If you are not able to provide any of these documents at the time of applciation (e.g. transcript), please complete and upload the Statement of Commitment form. 

Undergradu​ate:
1. Motivation Letter in support of your application
2. Transcript (must evidence minimum one year successful completion at UG level)
3. Copy of Passport or National ID
4. Official proof of Language certificate as per host university entry requirements (for incoming students to Cardiff Met, the requirement is an official IELTS certificate meeting the University's entry requirements of an overall score of 6, minimum of 5.5. in each component) 
5. 1 x Recommendation Letter



Master:​​
1. Motivation Letter in support of your application
2. Official Bachelor degree certificate and transcript
3. Copy of Passport or National ID
4. Official proof of Language certificate as per host university entry requirements (for incoming students to Cardiff Met, the requirement is an official IELTS certificate meeting the University's entry requirements of an overall score of 6, minimum of 5.5. in each component)
5. 1 x Recommendation Letter


 

​Staff:​​
1. Staff Mobility Agreement (Teaching*/Training) 
2. Motivation Letter in support of your application
3. CV
4. Copy of Passport or National ID
5. Proof of Language certificate/letter
​​6. 1 x Recommendation letter
​7Teaching staff*: academic record, list of publications, academic experience

​8. Training staff: description of work experience


*Teaching Staff may be required to undertake a Skype Call with the relevant Head of Department to discuss subject areas for teaching, relevant publications and proposed mobility schedule. 

 

All the above listed documents are mandatory for your application to be considered. Failure to submit the complete list of documents may lead to the application being made ineligible. 

Please ensure your application is accompanied by certified translations of certificates that are not originally in English.

​Document Templates:

Mobility Agreement - For Staff Applicants (Teaching)

Mobility Agreement - For Staff Applicants (Training) 

Statement of Commitment 

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Call for Applications now closed! Results will be out mid-June.

Clearing Course Vacancies for 2017. Call 0300 330 0755 to Secure Your Place.